Event and Trade: November 17, 2023
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11/17/2023
Welcome, Introductions, and Announcements (5 minutes)
Old Business (45 minutes)
Hops with Hobbs: TGAW pre-event readout (ALL: Any commentary?)
February Day on the Hill and Membership Meeting
Confirmed: 2/1
Update on logistics (Ross)
Japan Trip:
Report from Tokyo Game Market Workgroup (Mike)
Update from Stephanie/Sec. Hobbs (if in attendance)
Update on company applications/screening (Nicole)
Additional marketing to the membership
Step Grants and EVP update
Next Steps
New Business (15 minutes)
<none>
Commitments Review (5 minutes)
Old Commitments Check:
Mike to lead workgroup
Nicole to develop trip acceptance criteria
All to try to attend HwH
New Commitments Review
Set Next Date (5 minutes)
Calendar says December 1
November 17th, 2023 @ 10am
Events and Trade Mission Committee
Notetaking: Beau Johnson
Attendees: David Hoppe, Ross Cowman, Nicole Jesich, Chris Pramas, Beau Johnson, Sec. Steve Hobbs, Stephanie Prentice, Mike Selinker
Chair: David Hoppe
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*** are Commitments
~~~ are deeper notes about commitment ("wont do" items, etc)
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Welcome, Introductions, and Announcements (5 minutes)
<none>
Old Business (45 minutes)
- Hops with Hobbs: TGAW pre-event readout (ALL: Any commentary?)
- Good time had by all
- February Day on the Hill and Membership Meeting
- Ross was the point person, but absent, so skipping (no one else had updates)
- Japan trip
- They are giving us the space requested (not the accidental revised version)
- 10 meter by 10 meter "table"
- 6 companies demoing at a time
- in the middle, a display area (glasstop cabinets, with two shelves, load that up 10 or 20 companies stuff "what we make in washington state")
- We can show off what they want in this cabinet
- Two flat tables and two stand up rounds, but presumed that people wanted sit down tables
- Backwall also a display area
- Storage area in between the backwall and cabinet
- could be used as an exclusive area for meetings or private game or something.
- Booth package is a solid wall, but we can ask to have that be taken out.
- If we're not against a wall at the convention, we lose the backwall
- another design was done if we were in the middle of the convention.
- Beau: "Can we ask for against the wall? How would our placement be determined?"
- The "Size 1" booth is what we got
- but, the booth
- Looking into Sales license
- If so, work with WotC Japan to borrow a register or money keeping device
- Steph: Our executive team is a little shaky on this, asking on money during an election year
- They did approve it
- Secretary, two staff, (approval) 1500$ for translator ("2 days, 1 translator was 1000$ last time")
- Look to find "volunteer" translators
- Schedule will be set ahead of trip, tentative
- Shuttles
- Breakfast, meetings and briefings at the hotel
- wants to invite game market people to a nice dinner
- 14k$ aside for this whole trip
- 2 booths for 10k$ ("maybe a little less")
- Package deal, but we need graphics, and building the booth also has costs
- Whats "your" cost?
- remember, step grant!
- airfare to tokyo and back
- transportation (60$ estimate)
- most lunches and dinners ("cant cover all the food")
- ship your own games
- stuff on your own time
- A Document will be put together
- Asakusa View Hotel, 20-25 mins from the convention center.
- near temples, and eateries and other fun stuff
- last time it was 188$ a night, the dollar is really good in Japan right now.
- great view
- Flight, round trip (1200$ weekday / 1500$ weekend)
- Calendar will be built ahead of time.
- Meetings with Jelly Jelly
- Deadlines:
- Nov 28th: an answer...
- Steph dropping booth price, paying for booth
- Know booth name
- Confidence of at least 6 companies are going
- Get interest form up by monday
- push hard on visibility as this is during November / Thanksgiving
*** Get that form up by monday: Nicole and Mike
*** Steph: getting the schedule to mike by EOD Nov 17th
*** Mike: Email written ready to go out soon, by EOD Nov 21st
- Randy Bowlerjack (sp?): conserns about trip
- Secretaries time
- it's an election year, maybe keep that in mind?
- Steph: Sec is not worried. He'll be there the whole time
- We're looking at this trip/booth operationally, he's wondering about our communications
- needs to be a win for us AND the secretaries office
- focus on the thing is justified not just us, but the office as well.
~~~ Mark this point as a note for future meetings and to be brought up in conversion with Ross at least for further discussion
- Nicole to develop trip acceptance criteria
- What mike has put together is great already
- Talk about:
- Can they do costs?
- Gauge interest?
- represent their business
- already translated, or can speak japanese?
- Mike: Shane on call monday
- Nicole ok'd
- form hosted on Lone Shark Website? Problems?
- Beau: as long as exec team is aware of where it is being hosted, that should be fine. Also be aware of potential audit risk if breach or something bad happening.
- Step grant research
- Mike: no update
Mike stating for the record, a post morning open bar meeting was risky ( as Ross is absent and assumed hungover :P )
New Business (15 minutes)
- <none>
Set Next Date (5 minutes)
- December 1st
- Shane from Loan Shark Games invited next one
- Breaks?
- Thanksgiving, Christmas, New Years - all one day each
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