June 17 2024 Executive Board Meeting Notes
- Attendance: Ross Cowman, Chris Pramas, Beth Damis, Rei Kong
- Agenda:
- Check-ins
- Committee Review
- Events and Trade
- Membership
- Discord
- Wiki Access
- Code of Conduct
- Commitment Review
- Events and Trade Committee Review
- Essen trip with Secretary of State has been postponed for 2024; looking to do in 2025 instead
- Focus shifted to: What are fun things that can be done locally?
- post-GenCon meetup in Seattle: co-sponsorship?
- Ross agreed to host a fall TGA Summit
- We need event insurance
- We should reach out to local politicians to get more interest
- Gala that is outside facing?
- Membership Committee Review
- Review of Membership Onboarding Flowchart (in channel)
- Who has access to the member info?
- We want to limit the number of people that can access
- Ross to put together a list of who has access to our digital accounts + set up a way of tracking “digital key holders” on airtable and moving forward will get approval for future keyholders
- How do we provide legislature updates? Can Holly do this?
- Newsletter could do this, ramp up when session is in
- Comms person will manage this, will likely need to be a paid person?
- Might want to hire a lobbyist in the future
- Ross to start building more lobbyist relationships and find someone who will volunteer / work for low cost?
- How soon can we get a comms person?
- Beth reaching out to someone who might be a good fit, he is interested (John Grant)
- Ross will connect with John
- What do we legally need to provide the member when they become a member?
- No
- Discord?
- Propose sunsetting Slack and moving to Discord
- Slack is not affordable with the number of people we organize
- Over the course of next month, replicate structure onto discord and move official communications
- Structure to have public channels and member channels
- Boards/workgroups/meetings will be member only
- Once we have a critical mass of people with roles functional, we’ll officially sunset Slack
- Look at Women in Toys, Playtest NW, video game industry group, other non-profits etc Discord
- Wiki Access to Members only
- Provides more value to be members only
- Better to share resources with only team
- Proposal: Let’s officially move the wiki access to members only
- Unanimously passed
- Code of Conduct
- Reviewed, can now be added to website
- Propose: Implement as of July 1 and soft launch membership/discord at same time
- Unanimously approved
- Commitment Review
- Rai will have old notes uploaded to wiki for next meeting for review
- Group will review and approve old notes at next meeting
- Ross to put together a list of who has access to our digital accounts + set up a way of tracking “digital key holders” on airtable
- Ross will connect with John Grant (on FB) via Beth introduction
- Meeting adjourned 5.15pm
[6.17.24 - rtk]