Event and Trade: January 19th, 2024
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Welcome, Introductions, and Announcements (5 minutes)
Old Business (45 minutes)
Membership Meeting and February Day on the Hill (2/1/24)
Update on logistics (Ross)
Confirm this plan:
Briefing in morning at SoS office
Meetings with legislators
Lunch downtown (SoS office available for this)
Meetings with legislators
4pm Setup for Game Night
5pm-7pm Game Night
Update from SoS office.
Japan Trip:
Update from workgroup (Mike)
Update from Stephanie/Sec. Hobbs (if in attendance)
Calendar of event
Update on companies attending/committed/addition of Eric Yurko (via Nicole)
Step Grants and EVP update
TGA Budget STEP Submission (Mike/Ross)
Marketing Materials Update
Visas Update (Mike)
Capturing SOPs on Wiki (Nicole)
Next Steps
Other Trade Missions:
Essen 2024 participation: Any updates?
New Business (15 minutes)
Commitments Review (5 minutes)
Old Commitments Check:
New Commitments Review:
Set Next Date (5 minutes)
Calendar says February 2
-------------------
*** are Commitments
~~~ are deeper notes about commitment ("wont do" items, etc)
-------------------
January 19th, 2024 @ 10am
Events and Trade Mission Committee
Chair: David Hoppe
Notetaking: Beau Johnson
Attendees: David Hoppe, Ross Cowman, Chris Pramas, Beau Johnson, Mike Selinker, Sec. Steve Hobbs, Stephanie Prentice
Welcome, Introductions, and Announcements (5 minutes)
Beau: we're making a new "creative group" of the TGA
Ross: Folding PtNW into TGAofWA
Mike: designers say, join manufactures assoc designer level - and we dont really give a thing for that level.
- "what do i get for it?" if PtNW joins it gives more incentive to those designers joining TGA
Old Business (45 minutes)
- Membership Meeting and February Day on the Hill:
- Ross: Scheduled, but ross is lobbying and conversing with people
- Airtable setup
- In process of emailing people
- connecting people over email and asking for help
*** Ask: template and a list of people to email and their reps are. Need people to send out talking points and hooks
*** Mike: commitment!
- Logistics are on track
- Lunch will be served for lunch, dietary options available.
- Steve H: some people have announced excitement
- : Good mix of legislators, excited for game night
- Steph: March 25, legislators invited to visit pokemon, wotc (similar tour last year for consul generals), lunch at archives
- Mike: Landlord offered to get out of lease, loanshark no office likely in the future.
- Steph: we used you too much for Japan :D
- Chris: Talking to WA community action network - lobbing for SB 5241 'keep our care act' - mentioning when i'm meeting with my reps
- May have "extra letters" after but that's shows where it came from (origin of the bill)
- Mike: Starts early in the morning?
- Ross: starts at 9am, 9-10 intros at SOS office & briefing
Japan
- Mike: calling a meeting on how things get done:
- Reg number: 001
- Selected for the event!
- Important: Booth outline
- We had a template, arclight liked it, clip off some end sections to make space
- need to layout as if that's going to happen, "this company is here" - we need defined attendants (deadline feb 1st)
- Steph: On list 5 - 2 maybes
- : Want 7?
- : 2 more reached out
- Ross: commits push
- Steph: they gotta fill out the form
- Ross: EOD Tuesday deadline to those people.
- More offline to be discussed with Mike
Mike: Catalog - when you buy a ticket to GM 12000 yen. It is your entrance to con. Info in catalog has deadlines.
...
Catalog info:
Initial deadline for front-page advertisements：January 25th (Thursday) at 14:00 JST. (Mike: not the one that matters)
Deadline for catalog advertisement applications：January 31th (Wednesday) at 14:00 JST.
Deadline for catalog advertisement submissions：February 13th (Wednesday) at 17:00 JST. / Complete Data Submission
Deadline for venue map advertisement applications：March 19th (Tuesday) at 14:00 JST.
Deadline for venue map advertisement submissions：March 26th (Tuesday) at 17:00 JST. / Complete Data Submission
...
- Part of package is includes telling people we exist, and we have option for paid ads as well (unsure if needed for us)
- Ross: are these additional money?
*** Mike: Costs and deeper info about above deadline items? We need to figure this out early next week
(put together a request for a meeting to settle some of these issues of what needs to be produced and what we need to produce)
- Ross: graphic designer on this?
- Steve H: we do!
- request for info and logo and they will need to be sent fairly fast.
- Steph: our graphic designer can work with your graphic designer?
- Mike: payment on this is good?
- Steph: nothing to worry about, we got it
- Mike: Visas - they are not needed to be there, however our hosts in Japan seem to think we do. Consul said to steph 'don't need to have a work visa to sell'
- Hosts in Japan seem to think we do need work visas.
- Steph: If you are selling, you need a work visa. We can help with expediting them. Just 'going', you do not.
- Mike: let's talk it out over email thread
*** Mike and Steph are working this out.
- Steph: Email from alliance, no grant since you have not been in a year?
- Mike and Steph will further pursue this
- Mike: 'no way a major undertaking would be without cost'
- Steve's office: the "year in existence" research will be done but not commitment.
- Credit cards acceptance while there?
- Mike: very complex tax process there (and that's fine) making an entity to accept fees and such. That still needs to be determined.
- Steph: 21 confirmed going on trip (7 game companies, plus ones)
- : email will be sent out
- : march 14th, to meet in tacoma with WTC with Japanese delegation
- also competency training, checklists, etc
- maybe add more people to keep in loop maybe?
- Mike: plan next month
- Steph: meeting every other week on this what is expected
- Book your hotel!: golden week, it changes every year (combine several holidays in a week) and hotels fill up fast. some have filled pretty fast.
- Hotel name and link will be sent to group from Steph
- 20 from GM, lots of food, lots to see and do
- Steph: embassy can set up gold key package (1k$) set up meeting prior to GM with publishers in Japan, who would have connections in Japan already?
- Ross, Flatout
- : Interested to meet us and meetings
- Eric would not be able to come, maybe next year
*** Beau (from Ross): Secretaries need to post minutes to wiki, even historical ones
- Comms and chat (emails) will come from Steph
Other Trade Missions
- Essen
- Steve: Pass!
New Business
- silence
Commitments Review (5 minutes)
Old Commitments Check:
New Commitments Review:
Connecting people with their Representatives over email and asking for help
*** Ask: Providing a template and a list of people to email and their reps are - I need people to help send out talking points and hooks.
*** Mike: commitment!
Part of package is includes telling people we exist, and we have option for paid ads as well (unsure if needed for us)
*** Mike: Costs and deeper info about above deadline items? We need to figure this out early next week
(put together a request for a meeting to settle some of these issues of what needs to be produced and what we need to produce)
Visas - they are not needed to be there, however our hosts in Japan seem to think we do. Consul said to steph 'don't need to have a work visa to sell'
*** Mike and Steph are working this out.
Set Next Date
- Feb 2 - confirmed
- Some will be in person in Tacoma
- Steve: The date helps keeps the pulse of what happened, and will be helpful