Event and Trade: February 16, 2024

From Tabletop Game Alliance
Revision as of 16:14, 16 February 2024 by Njekich (talk | contribs)
(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)
Jump to navigation Jump to search

2/16 TGA EAT

Nicole J. is acting Secretary today In attendance: David, Mike, Chris, Stephanie, Ross, and Nicole

***Denotes committments

Welcome, Introductions, and Announcements (5 minutes) Old Business (45 minutes)

Japan Trip:

  • General update from Stephanie:
   * April 24th meeting w/ US Embassy. 1 hour meeting is booked. Briefing for us.
   * Working on another Japanese org meeting. TBD.
  • Gold Key Service
   * Will be discussed on the 11:30 meeting
   * The Gold Key serivce is the trade arm of the group to set up business specific meetings before Game Market.
   * Submissions are good from everyone except below:
   * Poke Thing 12 -Nicole***
   * Poke Flatout -Ross***
  • Update on companies attending (Stephanie & Nicole)
   * GTS distribution: Patrick is not going. Trying to figure out who can go? Ross to ping Patrick***
   * Haven’t fully withdrawn. Need to find a representative!
  • Step Grants and EVP update
   * Deernicorn was approved for a Step Grant
   * Thing 12 was approved for a Step Grant. Can Nicole use some for flight? TBD.
  • Japan Consul General Meeting on Japanese Protocol
   * March 14th in Tacoma for all individuals and companies attending TGM. Stephanie to send out invite to all.***
  • Visas/Cert of Eligibility/PoS Update (Mike & Stephanie)
   * Arclight will sponsor our visas.
   * Mike will start filling out the form. Look to finalize on Tuesday.
   * Japananime games is not getting visas and selling through another means. Mike recommends that we stick with visas. If we wanted to pursue not visas, there may be another way.
  • Update from workgroup (Mike)
   * Marketing stuff was taken care of.
   * Transition into the doing:
       * Ross doing shipping. He’s figuring out the dates and organize the Arclight.
           * 30 days sea
           * 1 week for air
           * Or in luggage with person
       * Booth images next
       * Familiar requests to setting up a booth. Discussion of all these tasks should move to the work group and avoid using too much of EAT committee meeting for these tasks.
   * Instruction translations in progress. Don’t need to ship them with the games to the show. Details on instructions will move to the work group.
  • Capturing SOPs on Wiki (followup from 1/19 meeting. Nicole)
   * Nicole confirmed commitment***
  • Japanese trip misc: Communication
   * Nicole confirmed to take on communication for the before, during, and after the Game Market. Will communicated and connect with SoS. Social media page TBD.***

Other Trade Missions: Essen Trade Mission Recruiting Process (Ross)

  • We have goals on DEI. Recommend going through the process where TGA finds members and the Membership committee to review members. Would rather not have SoS solicit companies or people.
  • Need to have a form and improve process details. Process is putting a call out, have a form on the TGA website, and have 2-3 weeks to review recommendations.
  • April deadline to confirm booth. End of March to have companies confirmed.
   * Coyote and Crow
   * Thing 12
   * Lone Shark and Green Ronin maybe. Fill out roster if needed
  • Official Policy Recommendation: Ross proposes a policy for trade missions that SoS ask for recommendations and TGA delivers them. Nicole to capture in SOP.***
  • Want to avoid being an echo chamber. Bring on diverse groups, companies, etc.
  • Expand our reach of recruitment for these trade shows.
  • Second work around Essen around this trade mission: make sure to advertise the STEP grant. That’s available to all.

New Business (15 minutes)

Tacoma Lunch and Learn (Ross) - Feb 23rd.

  • Carlos who has been working with TGA. He’s invited TGA to table at this event. Commerce meeting. Tacoma business meeting. Free lunch.
  • Note that there are business opportunities. A solid community foundation here.
  • Flyer is in chat.
  • Ross is attending. Will post in chat and share to get more people to table
  • “The city that loves you back”

ECCC is coming up. If there are materials for TGA, we can distribute and solicit. - Mike is going, Nicole is going - Ross can share materials used for the Lunch and Learn*** - SoS is there to register to vote - Will create and share materials to hand out.

Mix Boarding House Town Hall + PlaytestNW - Roll PlaytestNW into the TGA? - March 13th 6pm

3/25 Game Day (11:30-1) in Bellevue (Stephanie) at Bellevue college in the Archives room - Legislators going on a tour to east side - Ask independent companies to meet - 10 legislatures. Captive audience. Informal meeting like the consul meetings. - 6-8 people to attend. - Large group to get more people to attend, 4 more people - Nicole to write something to Andy for communication group.***

Open Discussion to other events. - Do something at Gen Con. Ross suggests a model of shared resources like the indie RPG group does. 

   - Gen Con could be good recruiting opportunity for a casual, small party/social event.
   - Stephanie mentioned STEP grant possibility for Gen Con for international business. Stephanie will need to ask Nicole in Commerce. International exhibitors at Gen Con estimated 10-15%
   - Could have companies that already regularly attend Gen Con could have TGA promoted standee, pins, buttons, etc to promote the org.

- PAXWest 

   - Could we organize another event related to how SoS did a campaign event like last PAXWest event he did.

- Organize a TGA presentation in how we are organizing, how we work with the org, and share the knowledge. Inspire other states and organizers to do the same.

- We could develop a process to attend/create events or table/promote TGA for 2024 even if we don’t end up going. - Carry agenda item about PAX West and getting info on Washington companies in attendance. - Start for 2025 long term goal for next year for larger presence at shows like Gen Con.

- Would like membership wise that we’ve like to grow as an org. Set goals like this body getting opportunities to WA companies to as many events as possible. Have a strong local community like Seattle Indies or PlaytestNW. - Think about socializing meetings to bring in members. - Ross shared funding timeline. 

   - Bank account and PayPal opened.
   - Draft of membership dues.
   - Target to sign up in March. By April be an official member to be in the slack.
   - Need to quantify and share the value that being part of the TGA has for companies.


Commitments Review (5 minutes) New Commitments Review Set Next Date (5 minutes) - Calendar says March 1

Meeting adjourned!

Retrieved from "http://tabletopgamealliance.wiki/index.php?title=Event_and_Trade:_February_16,_2024&oldid=111"